Privacy Policy
Introduction
BASED CODERS respects your privacy and is committed to protecting your personal data in compliance with the General Data Protection Regulation (GDPR) and Dutch privacy laws.
This Privacy Policy explains how we collect, use, and protect your information when you visit our website or use our services.
2. Data Controller
BASED CODERS
Keizersgracht 123, 1015 CJ Amsterdam, The Netherlands
Email: privacy@basedcoders.nl
KvK: 91234567
3. Data We Collect
We may collect and process the following data:
• Contact details (name, email, phone number) when you contact us or make a booking
• Business details (company name, address, VAT number if applicable)
• Technical data such as IP address, browser type, and visit duration (for analytics and security)
• Billing information (for invoicing and payments)
We do not collect sensitive personal data unless required for legal compliance.
Purpose and Legal Basis
Your data is processed for:
• Providing and managing our services
• Responding to inquiries and support requests
• Sending invoices and managing payments
• Maintaining website security and performance
• Legal and administrative compliance
The legal bases are: performance of a contract, consent, legal obligation, and legitimate interest (as defined by GDPR Articles 6(1)(a–f)).
5. Data Retention
We retain personal data only as long as necessary for the purposes above:
• Business correspondence: 7 years (as required by Dutch tax law)
• Client project files: 5 years after completion
• Website analytics: anonymized after 26 months
6. Data Sharing
We only share your data with:
• Hosting and IT providers (e.g., Amazon Web Services, located in the EU or compliant with GDPR)
• Accountants or tax advisors (for legal compliance)
• Authorities if required by court order or law
We never sell or rent personal data to third parties.
7. Cookies and Analytics
Our website may use functional and analytical cookies to improve performance.
You can disable cookies through your browser settings at any time.
We do not use advertising or tracking cookies without your consent.
8. Your Rights
Under GDPR, you have the right to:
• Access your data
• Request correction or deletion
• Restrict or object to processing
• Data portability (receive your data in a structured format)
• Withdraw consent at any time
To exercise your rights, email privacy@basedcoders.nl.
If you are not satisfied with our response, you may file a complaint with the Autoriteit Persoonsgegevens (Dutch Data Protection Authority).
9. Security
We apply industry-standard security measures, including SSL encryption, firewall protection, and limited access to data, to prevent unauthorized access or loss.
10. Updates
We may update this Privacy Policy to comply with new regulations or business practices. The latest version is always available on our website.
Last updated: November 2025